TATUM VILLAGE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS OPEN MEETING NDCNOTES
MONDAY, November 24,2008
6:30 PM AT THE DESERT RIDGE FIRE DEPARTMENT
Board Members Present: Jodi Fialkin and Terry Cunningham
Management Present: Mike Miller, Community Association Manager, Rossmar & Graham
Guest: Dave Londen and Rafael with Asset Landscaping
Call to Order: Jodi Fialkin called the meeting to order at 6:46 p.m
Open Forum
- A homeowner stated that she had submitted and received an approval letter for gravel. She has since received a violation letter for not having the required border. She stated she recalled borders being discussed but did not recall that it resulted in a border being a requirement and that the original approval letter she received should have stated therein tlmt the border was required. She also felt tllat the compliance date give was too short - management responded that she can contact the management office and request an extension.
- An inquiry has been made to the City to identify the property lines of the lots.
Asset Landscaping
- Dave Londen reported to the homeowners that a walk through of the community was conducted with the Board.
- Clarificatioll was given on the guidelines for trimming - going forward the bushes will be "shaped" rather than have the natural look. A trim schedule was provided to the Board.
- Mr. Londen presented a proposal to the Board for curbing between homeowner lots and the common areas; additional proposals were presented to the Board for killing off the Bermuda grass and xeri-scaping the area bordering Union Hills.
- As the landscaping company goes through each section they will begin the process of raising the canopies on the trees in the common areas.
Approval of October Minutes
- Motion by Terry Cunningham, second by Jodi Fialkin to approve the October 27,2008 open meeting minutes with the following amendment: John Rivers, a non-homeowner, attended the September meeting and was allowed to speak. Mr. Rivers became disruptive multiple times and was asked to leave and refused to do so. Motion carried unanimously.
- A homeowner asked why a police officer was present at this meeting. The Board stressed that any disruptive behavior will result in that homeowner being asked to leave. Mr. Cunningham stressed that the Board is trying to conduct a business meeting and due to constant disruptions it is difficult for the Board to accomplish this business. The Board wants to move forward and accomplish the needs of the community.
Financial Update
Treasurers Report - The review of the October Financials was given by Jodi.
Continuing Business
Committee Reports
- Architectural - The process for the submittal of an architectural request was explained; the request was made for additional volunteers to serve on the Architectural Coinlnittee as three individuals all resigned; the Committee meets the first Monday of each month.
- Landscape/Pool- Expenses should be reduced during the wiirter months.
- Social -Upcoming events are: Neighborhood Garage Sale after the holidays; Bake Sale after the holidays; a Newsletter will be produced; attempting to procure a discount card prior to the holidays.
- Block Watch - still awaiting the resolution of the Rules & Regulations
Rules & Regulations meeting - There are still several identified parking issues, i.e. parking on the gravel, parking on both sides of the street, parking in the alley ways. There is an issue with speeding within the community. Doscussion regarding the use of stickers and vehicle registration of homeowners.
Community Bulletin Board - The bulletin board has arrived and awaiting installation. This should be done by the end of the month.
Painting addresses on curbs - A letter will be sent advising the homeowners as to when their street will be addressed to alleviate parking on the street during the painting.
New Business
- Pooper Scooper Stations - Motion by Jodl Fialkin, second by Terry Cunningham to install two doggie stations within the community. Motion carried unanimously.
- CD's - Motion by Jodi Fialkin, second by Terry Cunningham to move $10,000 by December end into a seven-month CD at 3.7% at Countrywide Bank. Motion carried unanimously.
- Solicitors on Property - homeowners asked to call the Crime Stop number if solicitors approach or knock on doors. Tell Crime Stop we are a gated community with no trespassing signs posted and they will come out. If an individual is caught trespassing twice they could be arrested. No solicitation signage can be installed as well.
- Pigeon Problem - One bid has been received from Wings & Stings for trapping the pigeons and servicing the property weekly for $395 per month. The Board will pursue two additional bids prior to making a decision.
- There will be no meeting held in December. The next Board meeting is scheduled for January 26,2009
- 2009 Budget - Board review. The Board is working with the builder's budget and it appears the association is under-capitalized. Therefore association fees will increase to $83/month. Billings will begin to be monthly instead of quarterly. Motion by Jodi Fialkin, second by Terry Cunningham to approve the 2009 Proposed Budget with an increase to $83.00 per rnorrtll beginning January 1, 2009 with billing cycles to be on a monthly basis. Motion carried unanimously.
There being no further busirress to discuss the meeting was adjourned at 8:14 p.m.
Respectfully Submitted,
Suzi Gray
Recording Secretary